Job Summary:

The Upstate Foundation Administrative Assistant will provide office support for several members of the development staff responsible for fundraising for Upstate Golisano Children's Hospital. 

Responsibilities include but not limited to:

• Provide clerical and organizational support to departmental campaigns, projects, and special events.  
• Will be the point person for communicating with third party fundraising groups.
• Coordinate materials and communications to retailers during their fundraising campaigns. 
• Manage event timelines, event registration spreadsheets, coordinate event volunteers, attend select events, coordinate calendar activities, schedule meetings.
• Organize meeting materials, order supplies and track inventory.
• Prepare tribute letters, and reports. 
• Other duties as assigned.

Participation in other Upstate Foundation activities as requested. Requires some evenings and weekends hours based on scheduled events.

Minimum Qualifications:

• Associate's Degree and 1 years related administrative experience, Or 3 years of secretarial/administrative experience, Or combination of education and experience required.
• Excellent communication, organizational and computer skills required, including Microsoft Outlook, Word and Excel.
• Able to lift and carry up to 30 lbs.
• Driver's license and transportation required.

Preferred Qualifications:

Writing and editing skills a plus. 

Work Days:

Monday-Friday, 8:30 am - 4:00 pm, Requires some weekends and evenings.

Message to Applicants:

Salary Range: $40,000 - $50,000, DOE

Hours are based on a 37.5 hour work week.

Recruitment Office: Human Resources