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Position Department Job #
Fellowship Coordinator Emergency Medicine 72988
Exciting opportunity to work within the Academic department of Upstate Emergency Medicine. Excellent benefits, flexible schedule, and free parking. This position provides high level administrative support for the efficient and effective administration of Upstate Emergency Departments Fellowship Programs.
Secretary II Medicine-Amb Medicine 72942
The Secretary will provide clerical support in the ambulatory care setting. Greet patients and complete patient check-in registration process, checking demographic information, generating necessary paperwork, and notifying staff of patient arrival. Check out patients and collect appropriate copays. Answer phones and schedule/reschedule appointments. Initiate insurance carrier regulatory requirements, such as ABNs or waivers of liability, and forward to appropriate staff for completion and/or discussion with patients. Obtain additional records, reports, x-rays, etc. as requested by patients/providers/staff. Use all pertinent office equipment such as copiers, fax, shredders, scanners, etc. Work assigned EPIC work queues, in basket etc. in a timely fashion and report variables to supervisor. Assist with mail distribution and other tasks as assigned by leadership.  
Clerical Specialist II Inclusive Health Services 69094
The Clerical Specialist II will perform standardized patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance, and/or financial information.
Office Assistant 1 (Stores/Mail) Central Distribution Services 72136
Schedule based on a 40 hour work week. 3:00 PM - 11:30 PM, alternating weekends and holidays, alternating pass days
Front Desk OR Scheduler Pediatric Surgery Clinic 73033
An Administrative Assistant I duties include but not limited to patient registration in Epic, patient check in and check out, obtaining insurance cards, signatures on consent forms, and co-pay collection. OR Case scheduling which includes coordination of provider schedules, obtaining insurance authorizations, completing pre-surgical paperwork and consents and entering data into multiple scheduling systems.
Hospital Patient Services Clerk 1 Pediatric & Adolescent Center 72884
Schedule based on a 40 hour work week. Must be available to work Monday thru Friday, between the hours of 8:00 a.m. - 6:00 p.m.
Program Assistant CHP-Dean's Office 70006
Provide administrative program and office support for the chair and faculty in the Department of Physician Assistant Studies Program and Behavior Sciences Programs in the College of Health Professions.
Referral Specialist Coordinator Kidney Acquisition 72837
The Referral Specialist will manage all incoming referrals from inside and outside of Upstate. Will process referrals and verify all necessary requirements are completed before scheduling. Will schedule all new patients with education and new patient appointments. Document and scan all communication with referral offices and communication with patient. Will also work closely with RN Coordinators and assist them in finding all necessary medical records needed to put patients on organ waitlist. The referral specialist will answers calls and e-mail correspondents about pending referrals with the referring providers. Accepts assignments to other areas as needed.
Administrative Specialist (Thoracic Division) Surgery-General 71606
Administrative Specialist that will provide administrative support to Thoracic Division in the Department of Surgery.
Administrative Assistant I Upstate Urology-550 Harrison 70089
The Administrative Assistant I will be responsible for patient registration including check in, obtaining insurance cards, obtaining signatures on consent forms, answering phones, routing calls, accurately taking messages and forwarding on to the appropriate personnel.
Administrative Assistant Oncology/Total Joint Division Orthopedic Surgery 73103
Performs secretarial duties under general supervision for the Deaprtment of Orthopedic Surgery.
Clerical Specialist, Senior Accounts Payable 71989
Travel and AP processing for both RF and State funds. Taking policies and implementing them against vouchers and invoices received to ensure that proper charges are being put through per standard state and rf policies.
Print Equipment Operator (Digital) Duplicating & Printing 69958
Must be able to lift, carry, push or pull light weights, up to 50 pounds.
Outpatient Pharmacy Accounts Receivable Specialist Pharmacy-Retail 72736
The Outpatient Pharmacy Accounts Receivable Specialist is responsible for managing retail pharmacy 3rd party accounts receivable reconciliation. This will include but is not limited to: pursing collection activities, assisting with preparing monthly statements, invoicing and managing bankruptcy notices. This position will be the primary point person for the A/R system providing the necessary reports and processing of claims to reconcile pharmacy claims to 3rd party payments. This includes alerting management of trends with incorrect reimbursements, unfavorable contract terms, and contract provisions affecting pharmacy reimbursement. Additionally, this position will participate in routine pharmacy compliance audits and internal monitoring focusing on compliance and proper documentation.
Pediatric Trauma Registrar Pediatric Trauma Program 72955
A vital and integral part of the trauma team, the Pediatric Trauma Registrar will be responsible for the collection and analysis of data from the patient medical record as well as the high-quality, detailed abstraction of this this data into the Trauma Registry. Additionally, the registrar will generate reports as needed by the department, hospital and American College of Surgeons to be used to assess patient outcomes as well as for research purposes. The Trauma Registrar is also responsible for downloading data for submission to the to the American College of Surgeons Quality program and the New York State Department of Health. This position will work closely with the Pediatric Trauma team, the Department of Pediatric Surgery and the Department of Nursing.
Team Leader Upstate Family Medicine 72226
The team leader is responsible for providing day-to-day leadership and support for designated clinics (Family Medicine CC and UHCC, Geriatrics at 550 Harrison). Participates in all related front office duties including providing guidance and support to staff as needed. Facilitates open lines of communication with staff, medical director, health care team, patients and family.
Nursing Excellence Assistant Prof Practice & Innovation 72765
The Nursing Excellence Assistant will provide administrative assistant support to the Associate Director of Magnet & Nursing Quality and the department. The Nursing Excellence Assistant will be responsible for developing and maintaining tools in the management of large volumes of data for the Magnet Program and Nursing Quality department, in conjunction with the director. This role will be responsible for design/management of some nursing websites. The Nursing Excellence Assistant will be a back up coordinator for NDNQI database and will be responsible for data entry and assigned responsibilities by the director.
Staff Assistant Microbiology & Immunology 72609
This position will provide direct assistance to the Chair of Microbiology and Immunology and Director of the Institute for Global Health and Translational Sciences.
Hospital Patient Services Clerk 1 Nursing-Peds Specialty Ctr 72502
Schedule based on 40 hour work week. Monday-Friday 8am-5pm.
Outpatient Administrative Specialist Cancer Ctr-Hematology/Oncology 72860
The Outpatient Administrative Specialist will assist with standardized patient check-in and check-out procedures such as entering and verifying demographic, insurance and financial information and generating routine forms and other documentation.

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