Administrative Specialist - General Internal Medicine

Apply now Job no: 69857
Department: Medicine
Employer: MedBest
Payroll Title: Administrative Specialist, G5
Bargaining Unit: N/A
Salary: Dependent on qualifications
Work type: Full-time
Location: Syracuse
Categories: Administrative, Secretarial & Clerical

Job Summary:
  • Responsible for covering the daily administrative needs of the chief of general medicine division and administrative functions of the General Medicine  Division.
  • Coordinate the creation of and maintenance of the Division Chief’s calendar and schedule internal and external meetings as well as coordinate the set up required including location, teleconference, equipment etc.
  • Coordinate faculty recruitment efforts Provide high level administrative support for the General Medicine Division Chief (e.g., gather background information, research issues, prepare meeting summaries and follow-up with participants on action items, and coordinate with other divisions to secure requested materials
  • Prepare, assemble, format, and contribute to the composition and management of Division’s documents including faculty evaluation, hiring paperwork. Ensure all materials meet established standards of appearance and content, are of a consistent style file and retrieve documents, records, and reports.
  • Screen and coordinate communications, draft correspondence for the division’s  chief  signature, track and follow up on requests, identifying those of importance which require the  division’s chief personal attention.
  • Coordinate/collect expense data needed for reporting purposes and process reimbursement forms for travel expenses.
  • Assist with various tasks contributing to group and office organization, productivity and efficiency, including ordering supplies, and processing mail.
  • Perform other related duties and participate in special projects as assigned.
Minimum Qualifications:

Associates Degree or pertinent college level courses and three years of administrative/office management experience. Will consider equivalent combination of education and experience. 

Preferred Qualifications:


Work Days:

M-F 8:00 to 4:30

Message to Applicants: This position was re-classified to the Administrative Specialist payroll title on 11/18/2021.
Recruitment  Office: MedBest Medical Management


We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

Advertised: Eastern Daylight Time
Applications close:

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