Human Resources Administrator

Apply now Job no: 66975
Department: Medicine
Employer: MedBest
Payroll Title: Administrative Manager, L5
Bargaining Unit: N/A
Salary: Dependent on qualifications
Work type: Full-time
Location: Syracuse
Categories: Management & Professional

Job Summary:

Physician Recruitment

Coordinates and assists in the recruitment of new physicians/faculty on State or Research Foundation, including: 

  • Completing all necessary paperwork, including F1s, Documentation/Waiver of Search, appointment forms, etc.
  • Completes State or Research Foundation offer letters, submitting to Deans Office for approval
  • Sends new faculty privileges information, follows up on privileges status, assists in obtaining necessary documentation
  • Sends MSG and state benefits information to prospective physicians, answering questions or referring to appropriate parties
  • Meet with new faculty to complete their MSG payroll sign-up
  • Update Physician Database with new faculty information (Find-a-Doc)
  • Work with immigration attorneys to obtain necessary visas for incoming new faculty, provides documentation, completes forms, places recruitment ads, etc.
  • Approves relocation expenses for new faculty
  • Submits memos to Deans Office for approval for faculty changes in status, ALR continuation, etc.
  • Request malpractice coverage and terminations for physicians
  • Notify MedBest for new physician enrollment for insurance credentialing purposes

Coordinates and assists in recruitment of support staff for RF and MedBest, including:

  • Completing all necessary paperwork, including F1s, position questionnaires, appointment forms, change forms, postings, advertisements, Office of Diversity and Inclusion paperwork, etc.
  • Review resumes, interview, check references and select candidates, and/or recommend appointments.
  • Coordinate appointments with Human Resource Department
  • Make recommendations regarding staffing needs and assisting with the interview process if requested
  • Serve as an informational resource for MedBest and other Departments as requested
  • Update Self-Serve system with location information and supervisor changes

Benefits Administration

  • Assist in the distribution of employment and benefits materials to new staff and physicians
  • Answer questions regarding benefits or refer to appropriate party


  • Coordinates Research Foundation and MedBest Annual Salary Plan: organizes and makes recommendations
  • Coordinate and facilitate promotions, reclassifications, and salary increases and complete and submit supporting paperwork and documentation
  • Develop salary recommendations for State, MedBest, and RF employees for discretionary or equity increases, making salary comparisons, keeping a departmental database of salary information
  • Keep Department employee database up to date
  • Completes and submits change forms for quarterly GEO payments, changes in employee status, salary increases, etc. for RF and MedBest employees

Research Administration

  • Assist investigators by supplying them with budget information and figures as requested, fringe benefits rates
  • Calculate payroll sources and allocations of salaries
  • Assist Research Accounting with IFRs, cost sharing forms and contacting investigators for compliance issues
  • Sign and submit reports
  • Look up and relay information displayed on PI Award Interface
  • Certify effort reporting for Department
  • Complete employee change forms after calculating salary allocations

Performance Evaluations

Development and administer performance evaluation system for departmental implementation and utilization.

Assist doctors and supervisors, providing them with the necessary information to complete the process


  • Edit Kronos and ADP  bi-weekly time for non-exempt employees and approve time and cover for other managers in their absence


Minimum Qualifications:

Bachelor's Degree in a related field and 4 years related experience, including 2 years supervisory experience, or Certificate in Human Resource Management.

Preferred Qualifications:

Masters Degree and at least 4 years of progressively responsible Human Resource and previous supervisory experience preferred.

Work Days:

Monday Through Friday Daytime Hours

Message to Applicants:  
Recruitment  Office: MedBest Medical Management


We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

Advertised: Eastern Daylight Time
Applications close:

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