Assistant Contracts Administrator

Apply now Job no: 70326
Department: Contracts & Campus Purchasing
Employer: State of New York
Payroll Title: Staff Assistant, NSSL2
Bargaining Unit: UUP (State University Professional Services Unit)
Salary: Commensurate with Qualifications
Work type: Full-time
Location: Syracuse
Categories: Management & Professional

Job Summary:

The Assistant Contract Administrator (“ACA”) will report to the Director of Contracts and Campus Purchasing and will be involved in all facets of the contracting process, including but not limited to: construction and construction-related services, various clinical services (including faculty practice plans), various general services (i.e. temporary clinical/clerical staffing services, lab services, shuttle services, security services, etc.), consultants, leases and revocable permits, memorandum of understandings, revenue, academic/clinical affiliation agreements, transfer agreements, and special projects as assigned.

Duties may include, but are not limited to, drafting contracts, research, develop and preparation of IFB or RFP specifications. Work will be conducted in collaboration with campus or hospital departments and this position will be responsible for directing the procurement process from start-to-finish. This individual may be required to complete cost analyses and bid evaluations, gather information on market conditions, negotiate contract services, process and complete all documentation required in accordance with SUNY, State University Construction Fund (“SUCF”), and NYS procurement rules and regulations, including HIPAA, supplier diversity, and other internal policies and procedures. Additional responsibilities may include submitting contract packages to various oversight agencies for approval, review and determine vendor responsibility, record/track contracts in databases for expiration/renewals, monitor contract encumbrances and expenditures, reporting for various end-users, and participating in SUNY- and State-wide initiatives.

The ACA, in conjunction with management, will assist in ensuring the success of the department’s daily operations. Furthermore, the ACA will educate and work with end users on lead times, the steps necessary for acquiring services. This individual will work closely and in a professional manner with Counsel’s Office, NYS Attorney General, Office of the State Comptroller, SUCF, and the Division of Budget on contracts submitted for approval, as well as, all levels of campus and hospital administration; Accounts Payable; vendors, and others involved in the procurement process, as needed.

Minimum Qualifications: Bachelor's Degree in Business, Accounting, Finance, or other related business field and one (1) year of relevant procurement/contracting experience or an equivalent combination of education and experience. Excellent analytical, interpersonal, written and verbal communication skills and advanced PC/Microsoft Office skills required.
Preferred Qualifications:

Knowledge of and exposure to academic medical center operations, general and NYS contract requirements, and implementation of IT tools for process improvement are strongly preferred.  

Work Days:

Monday - Friday, 8am - 4:30pm

Message to Applicants: This is a re-post. Minimum qualifications have changed.
Recruitment  Office: Human Resources
Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.              

 

We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

Advertised: Eastern Daylight Time
Applications close:

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