Staffing and Immigration Specialist

Apply now Job no: 71887
Department: Human Resources
Employer: State of New York
Payroll Title: Personnel Associate, NSMP5
Bargaining Unit: Management/Confidential (M/C)
Salary: commesurate with experience
Work type: Full-time
Location: Syracuse
Categories: Management & Professional

Job Summary:

The Staffing and Immigration Specialist is responsible for the coordination of faculty hiring and appointments within the College of Health Professions, College of Nursing and Health Sciences Library, in accordance policies/procedures.  Oversee and maintain faculty personnel files for both paid and volunteer faculty; the monitoring and oversight of faculty appointment status changes; faculty promotions, leaves of absence and separations. Handle recruitment and on-boarding for Postdoctoral Associates (non-faculty), either State or Research Foundation funded.

Provides administrative oversight and coordination of employment visas for faculty within the College of Health Professions, College of Nursing and Health Sciences Library and all other staff as assigned, in compliance with United States Citizenship and Immigration Services (USCIS), Department of State, Department of Justice, Department of Labor regulations, policies and procedures.

 Some specific duties include, but not limited to:

  • Serves as the principal Human Resources liaison and advisor to the College of Health Professions, College of Nursing and Health Sciences Library related to the recruitment, appointment and maintenance of faculty positions
  • Prepares appropriate vacancy postings and advertising notices; maintains recruitment files and recruitment activity data; and coordinates notification of faculty searches to the Office of Diversity, Equity and Inclusion.
  • Prepares faculty appointment letters for President signature; facilitates notification of new faculty appointments with Payroll and Benefits offices
  • Maintains comprehensive and accurate records of the status of all faculty appointments.
  • Coordinates the Adjunct Instructor appointments to include, managing the leave of absences and reinstatements
  • Serve as a U.S. immigration resource for Talent Acquisition, Foreign Nationals, and hiring departments for assigned areas; act as primary POC of visa/ immigration information for internal stakeholders and candidates for assigned areas
  • Establish and administer all processes for obtaining appropriate visas for non-immigrant aliens employed or enrolled at Upstate; collect, examine and authenticate, and prepare for submission petitions for temporary workers ( H1B, O1, TN, etc.) and permanent visas for foreign workers; participate in I-9 review.
  • Manage the relationship with outside immigration counsel and ensure all compliance requirements are met
  • Post internal notices for non-immigrant visa and PERM filings (electronic and physical); answer DOL sponsorship questionnaires for PERM labor certification filings; draft verification of employment letters and client letters when needed
  • Maintain records of immigration matters and filling, and coordinate timely billing and invoice payment process
  • Create and update immigration resources and provide training as needed
  • Stay up to date on immigration requirements and communicate and implement changes to the program as appropriate
Minimum Qualifications:

Bachelors Degree in related field and 2 years of full-time relevant experience to include human resources, law office or U.S. immigration experience (non-immigrant visas and green cards and knowledge in U.S. visa types and processes. 

Must demonstrate excellent written and verbal communication skills and excellent organizational skills.  Requires use of independent judgement on a daily basis.  Ability to handle multiple tasks simultaneously with accuracy.

Preferred Qualifications:


Work Days:

Monday - Friday, Days

Message to Applicants:


Recruitment  Office: Human Resources Department 
Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at              


We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

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