Job Summary:

SUNY Upstate Research Foundation is looking for Clerical Specialist I to provide a pivotal range of clerical and basic purchasing functions for the Contracts and Campus Purchasing Department.  While working under general supervision, candidate will process varied and complex records and accounts following established practices and procedures. Work is checked periodically for accuracy, completeness, and quality.

 Responsibilities include, but are not limited to:

• Answer telephones, directing calls to appropriate personnel.
• Maintain various department databases.
• Enter contract information into New York State Purchasing system.
• Assist with bid openings.
• Type State and Research Foundation requisitions.
• Small dollar value purchasing for the State and Research Foundation made through a procurement card.
• Check error reports in New York State Purchasing system.
• Process change orders for State and Research Foundation purchase orders.
• Code requisitions for petty cash.
• Type, print and send correspondence as needed.
• Label contracts and files.
• Sort and send communications to end users.
• File documents both physically and electronically.
• Scan documents for distribution and filing.
• Sort and distribute inter-office mail.
• Maintain, send, and retrieve documents from Record Storage.
• Place department supply orders.
• Additional duties as directed.

Minimum Qualifications:

Three (3) years of relevant clerical experience, Or an Associates degree and 1 year of relevant, Or, an equivalent combination of education and experience will be considered.

The ability to multi-task and be detail oriented is required.

Possess excellent communication and customer service skills, and be self-motivated and a self-started.

Preferred Qualifications:

Purchasing experience is preferred.

Work Days:

Monday-Friday 8:30am-4:30pm

Message to Applicants:

Salary Range: $38,480 - $48,526, DOE

Based on a 37.5 hours work week.

Recruitment Office: Human Resources