Job Summary:

Duties include but are not limited to: Auditing and data entry of invoices.  Checking the receipt log to make sure all supplies/services had been rendered before processing the invoices. If there is no receiving, then the employee will need to send an invoice via e-mail to end user department for approval. Obtaining freight invoices when needed unless it is delivered via UPS or vendor truck. Assisting vendors/other departments when SUNY Upstate is on credit hold. Reviewing statements for outstanding invoices that vendors are missing payments on. Assisting other state auditors as time permit. Working with end user or other departments and vendors to resolve invoice issues when it does not match the receipt log or purchase order in the state financial system. Entering change notices to hospital purchasing when there is a discrepancy with an invoice, in order to process invoice for payment correctly.

Minimum Qualifications:

There are no education or experience requirements.

Preferred Qualifications:

Work Days:

Schedule based on a 37.5 hour work week. Monday - Friday 8am - 4pm

Message to Applicants:

Position Status:  Permanent

**The NYS Department of Civil Service has expanded the NY HELPS Program. During this program, the NYS Civil Service Exam requirements are suspended for the Office Assistant 1(Keyboarding) title.  

Recruitment Office:

Human Resources

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.