We are seeking a highly skilled Outpatient Administrative Specialist responsible for scheduling patients for the Gastroenterology Division and coordinating procedure plans. This role will gather data for quality and operational needs within the Gastroenterology division and provide outpatient procedure support to all physicians and clinical staff.

In addition, the Outpatient Administrative Specialist will assist as needed in a medical assistant capacity, including rooming patients, obtaining vitals, updating medication lists, assisting with exams and procedures under direct supervision, maintaining exam rooms, and managing instrument cleaning and supplies. Responsibilities also include handling referrals, chart preparation, answering phones, sorting mail, and performing patient check in and check out.

CLERICAL PRACTICE

• Answers telephones, triages messages accurately
• Accurate patient registration and checkout
• Obtaining signatures for all required financial and compliance documentation
• Processing referrals and diagnostic testing via EPIC work queue
• Obtaining insurance authorizations for both medication and procedures
• CPT and ICD10 knowledge
• Obtaining copayments at the time of registration
• Process medical records requests
• Confirming next day appointments
• Clinic and office supply ordering

CLINICAL PRACTICE

• Prepares and reviews medical records to ensure all necessary information is available for the days visit.
• Abstract chart into EPIC
• Obtains vital signs/weight and properly documenting into EPIC
• Performs any collection task, such as finger stick or urine tests, and documents current medications. Completes and provides additional documentation needed prior to the patient being seen, and provides this information to the provider as needed
• Assist the clinician with exams and procedures under direct supervision
• Handles prescription renewals under the direction of an RN or clinician
• Maintain sterile technique and adhere to NYS infection control mandates

Associates Degree or pertinent college level courses and three years of administrative/office management experience. Will consider equivalent combination of education and experience.

Monday through Friday daytime hours

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G4: $21.25 - $30.77

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.