Job Summary:

Duties include, but are not limited to performing all secretarial assignments relevant to the Maintenance & Operations Center of Physical Plant. Will complete payroll related duties in a timely and accurate manner which involve inputting, updating & maintaining employee Kronos information as well as department Time Distribution Sheets; provide excellent customer service to internal and external customers which includes answering and screening telephone calls, performing receptionist duties, and handling/referring customer complaints and concerns in a professional and courteous manner; maintain and update professional staff evaluations and classified service employee probationary reports; update and revise employee departmental job descriptions and prepare documentation for recruitment of vacancies; maintain adequate levels of office supplies and order items when necessary; assist in responding to emergency situation following all established protocols and procedures; maintain log book regarding elevator repairs, vehicle usage, key distribution and pest control; enter and update work orders in an accurate manner; and complete other secretarial duties such as typing correspondence, running computer generated reports, opening and distributing mail, copying/faxing, etc. Will assist in other areas of the department on an as needed basis.  

Minimum Qualifications:

For consideration for this title, you must meet one of the following minimum qualifications:

NYS Department of Civil Service Eligible list or eligible for transfer

Or

Promotional:

Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Or

Open competitive (Non-competitive, NY HELPS) Qualifications:

One year of clerical experience where majority of work time is spent performing keyboarding, data entry, chart compilation or arrangement or various tasks involving typing into computerized systems.

Work Days:

Schedule based on 37.5 hour work week. Monday- Friday 8:30am-4:30pm

Message to Applicants:

Position Status: Contingent/Permanent

Salary: $42,641

*Reposted to accept late bidders. (Originally posted 3/16/26-3/26/26)

Recruitment Office: Human Resources